Many research studies have now shown that multitasking doesn’t work. It is virtually impossible to focus on two or more high-value activities without reducing your performance. You will be more successful in your work if you first identify high value projects and focus on those first. How?
First, make two lists; a project list and a task list. A project is bigger and includes multiple tasks. A task is a single thing that you can typically do in one session. Completing your most important projects will help realize your success over the year. Here are some steps:
- Make a project list and put an “A” next to projects of highest value. Those are the ones that will move you toward completing your larger goals.
- Pick your top “A” project and mark it an “A1.”
- Identify the tasks required to complete your “A1” You will know where to begin when you prioritize the tasks for your “A1” project.
- Check over your task list for any urgent issues that might come back to haunt you if you don’t do them now. This will prevent unnecessary crises. Don’t let this derail you from your high-value project.
- Before starting your work, pick a time frame to devote to completing the necessary tasks. For example, will you work on the project for 2 hours or all day?
- If you are a manager, you may have someone you want to develop. Consider whether one or more of these projects could be delegated. Try to avoid the excuse, “I can do it faster myself.”
Minimize distractions by putting yourself in the right environment, free of interruptions. Having a clean work surface may help you focus. Now you’re ready to practice mindfulness and concentrate on the project at hand. Observe yourself as distractions attempt to take you away.
In spite of best intentions we can sometimes be our worst interrupters. Notice your concentration and whether you are drifting away and thinking about something else. When that happens, gently bring yourself back, without judgment, to the job at hand. Don’t fragment your attention!
What’s your “A1” today?